Community & Event Coordinator at A House Slaktis

About the role

As Community & Event Coordinator, you are a central force in A House’s daily operations. Your role combines community-building, program activities, and event coordination. You create memorable experiences for our members, guests, and external clients by:

• Coordinating and executing both internal member activities and external events/conferences.

• Delivering high-quality service and building strong relationships with members, clients, and suppliers.

• Managing the Front Desk and ensuring the house runs smoothly day-to-day and that our spaces always feel welcoming and vibrant.

You are social, unpretentious, solution-oriented, and thrive in a dynamic environment where no two days are the same. The role is flexible and hands-on – much of your time is spent out in the house.

Main tasks

Community & Member Activities

• Administering, planning, coordinating, and executing A House’s program activities – e.g., after-work events, vernissages, coffee breaks, member mingles, morning activities, meditation, workshops, etc.

• Ensuring the program calendar is accurate and communicated internally and to members.

• Managing Thursday breakfast – planning, purchasing, prep, serving.

• Managing and following up on the kiosk’s offerings, pricing, and value-creating function.

• Creating and updating informational materials (e.g., weekly schedules and signs).

• Ensuring information signs and communication areas in the house are up to date.

• Being a present and relationship-building person in the community – you connect easily and create a sense of security and accessibility for members.

Events & Conferences – External and Internal

Coordination before events:

• Taking over client management after a signed contract from the Sales Manager.

• Contacting clients, conducting check-ins, viewings, and updating bookings in CRM (Lime).

• Creating run sheets and coordinating all needs (catering, technology, cleaning, furniture).

• Booking and supervising staff at events.

• For larger events – ensuring a smooth start and handover to the on-site manager.

On-site execution:

• Being on-site before the client’s arrival, welcoming and briefing staff.

• Ensuring furniture, technology, catering, and flows work according to the client’s expectations.

• Managing simple catering (coffee buffet, snacks, refills).

• Actively driving upselling on-site when needed.

After events:

• Invoicing via Lime.

• Following up on client satisfaction and booking repeat business when needed.

• Participating in evaluations of larger projects together with Sales.

External smaller events:

• Handling incoming inquiries that don’t go through sales – booking, coordinating, and executing.

Member Service & Daily Operations in the House

• Supporting the House Director with move-ins/move-outs, onboarding, and viewings.

• Ensuring a personalized onboarding of new members (introduction to the house, app, membership card, routines, and activities).

• Managing the Front Desk and providing the best possible service to members and visitors

• Ensuring the lobby, kitchen, and common areas are always welcoming and presentable – tidying/wiping on the go.

• Preparing simple food for sale/serving (smoothies, eggs, sandwiches, snacks).

• Conducting regular SBA rounds and weekly reviews of spaces.

Administrative Tasks

• Following up on bookings and orders.

• Weekly orders such as breakfast, Martin Servera, office supplies, etc.

• Updating the CRM system.

• Ongoing communication with House Director, communications team, and Sales Manager.

• Other tasks that fall within the role’s scope.

Competency requirements

• Experience in the service industry.

• Experience from events, conferences, or reception is a strong advantage.

• Interest in food and simple cooking.

• Experience from cafés, hotels, coworking, or similar is an advantage.

• Accustomed to handling multiple processes simultaneously at a high pace.

Personal characteristics

• Service in your blood – you always go the extra mile.

• Down-to-earth, positive, and solution-oriented.

• Driven doer who gets things done and sees what needs to be done.

• Flexible and creative when situations change.

• Organized and structured – doesn’t let things fall through the cracks.

• Social and relationship-building – you enjoy meeting people.

• Enjoys creating results, upselling, and contributing to the business’s development.

• Comfortable working independently but works just as well in a team.

Education and training

• High school education.

• Education in events, project management, or service is an advantage.

Contacts and cooperation

The role requires good collaboration internally with the community team, event team, communications, Sales, and other A House colleagues.

You also have external contacts with clients, members, and suppliers (e.g., catering, cleaning, technology).

Working conditions

• Freedom with responsibility.

• Partially scheduled work in dialogue with your manager, usually 1–3 weeks in advance.

• Occasionally irregular working hours – early mornings (e.g., breakfast), evening events, and sometimes weekends.

• Flexibility based on events and member activities.

Dress Code & Other

• Dark top with sleeves and mirror-A logo when on duty.

• Clothing should be presentable yet functional for active work (lifting, carrying, moving around).

• No low-cut garments, crop tops, or similar.

• When serving/prepping food: apron and hair tied up.

• Personal mobile phone put away during working hours.

Other

All employees at A House are expected to always maintain a pleasant demeanor, act professionally, and prioritize the satisfaction of members and customers. As the organization is small, all employees share the responsibility of ensuring that tasks which might otherwise fall through the cracks are handled.

Apply

Submit your application, including your CV and cover letter, to House Director ann.larsson@ahouse.se.